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IMMARBE has issued a new Circular on the 17th May 2017 in reference to the issuance of new certificates for seafarers namely: Certificate of Receipt of Application, CRA (with new template), Endorsement Certificate (COE), Certificate of Receipt of Application for Tankers (CRAT) (certain ships)/(with new template) and Endorsement Certificate for Special Training (EST) required for certain ships.

New procedures:

The IMMARBE Seafarer Department will be the only office authorized for issuance of the final Belize Certificates as it pertains to COEs and ESTs. Deputy Registrars will continue to issue CRAs and CRATs.

Procedure for the Issuance of CRAs and COEs for Officers working on-board Belize flagged vessels.

The following must be submitted:

  1. Application for the issuance of a COE attesting the recognition of a foreign Certificate of Competence (COC F-008-EAF);
  2. Declaration affirming that the applicant studied and understood the Belize maritime legislation S.I. No. 99 of 1999;
  3. Payment for the COE.
  4. CRA is issued and will be valid for 3 months and only renewable as appropriate, until the final COE can be issued.

Procedure for the Issuance of CRAs and ESTs on Certain Ships on-board Belize flagged vessels.

This procedure covers all types of endorsement for personnel at Management and Operational levels with assigned specific duties and responsibilities on certain ships.

In order to meet the mandatory qualification requirements and to perform their duties on-board, Master, Chief Engineers, Chief mates, Second Engineers and other Deck and Engine Officers on-board Oil Tankers, Chemical Tankers, Liquefied Gas Tankers and Passenger Ships shall hold an EST.

The following must be submitted:

  1. Application for an EST;
  2. Declaration affirming that the applicant studied and understood the Belize maritime legislation S.I. No. 99 of 1999;
  3. Payment for the EST.
  4. Certificate of Application for Certain Ships (CRAT) is issued and will be valid for 3 months and only renewable as appropriate, until the final EST can be issued.

Processes relevant to the SO at IMMARBE head Office only

Once the CRAs and CRATs issued have been processed, the SO will verify the validity of the documents as follows:

  1. The authority issuing the COC must be on the IMO White List as per external document MSC/Circ. 1163/Rev.10 (the SO has been provided with all the addresses of the issuing authorities).
  2. The above authority will be contacted for confirmation that the COC is authentic and valid.
  3. If a COC is fraudulent, the SO must follow instructions WI-SD-04 for Handling of fraudulent COC.

and

Only relevant to CRATs

When receiving the Certificates of Proof of Qualification the SO will ensure the following:

  1. All Certificates issued by Training Institutions have to be endorsed by a Maritime Administration in the IMO White List prior to be accepted for Endorsement by IMMARBE.
  2. Some Administrations may issue a separate certificate of proficiency or endorsement instead of endorsing a Training Institution Certificate. In these cases only the Certificate of Proficiency or Endorsement issued by the Administration should be provided for Endorsement by IMMARBE.
  3. The date of expiry stated on the EST, shall not go beyond the date of expiry of the Certificate provided.
  4. The SO inputs the relevant information in the database and print a draft of the endorsement to be issued containing the information.

Once all requirements have been fulfilled for the issuance of the COE or EST, the SO inputs the information in the database and prints a draft of the endorsement. A draft COE/EST is then printed and forwarded to the verifying SO for review and approval. The latter must sign the draft COE/EST as proof of review. Any non-conformities in the draft must be brought to the attention of the issuing SO for correction prior to the COE’s/EST’s issuance. The SO will proceed to print the Endorsement Certificate/ Endorsement for Specialized Training Certificate and a certificate number will be assigned, then forward for final approval and signature by the Seafarer Manager or designated person. Once the COE/EST is signed by the latter, it is delivered to the DR or customer responsible for submitting the application. This process and all issued certificates are saved electronically.

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